- PAYE on the Malawi monthly marginal bands
- Employee and employer pension (NPS) contributions
- Taxable and non-taxable benefits, overtime and deductions
- Payroll runs with calculate, submit, approve, post and pay steps
- Payslips you can email to staff
- Leave, attendance, gratuity and salary advances
PAYE worked out band by band
Malawi PAYE is a marginal tax: each rate applies only to the part of taxable income that falls inside its band. InsightBooks applies the monthly bands slice by slice and shows the breakdown for every employee, so you can check the figure on any payslip.
Tax bands change from time to time through the national budget. InsightBooks maintains the bands in the system, and you should always confirm the current figures with the Malawi Revenue Authority.
Pension contributions
For employees in the pension scheme, InsightBooks calculates the employee contribution as a deduction and the employer contribution as an employer cost. The contribution rates are configurable, so you can match your scheme rules.
A payroll run with approvals
Each month's payroll moves through clear steps: load employees, calculate, submit, approve, post and pay. An approved run that was wrong is reversed and replaced rather than edited, so you always know what was paid and why.
Payroll that reaches the books
Posting a payroll run records salaries, PAYE payable, pension payable and net pay in your accounts. The PAYE summary and payroll reports help you prepare monthly returns and payments.
HR in the same place
Keep employee records, bank details, leave, attendance, benefits, gratuity and salary advances next to payroll, so HR changes flow into the next run without a second spreadsheet.
Frequently asked questions
Does InsightBooks calculate PAYE for Malawi?
Yes. PAYE is calculated on the Malawi monthly marginal bands, slice by slice, with a breakdown per employee. Always confirm current bands with MRA.
Does it handle pension contributions?
Yes. Employee and employer pension (NPS) contributions are calculated for employees in the scheme, with configurable rates.
Can I email payslips?
Yes. Payslips can be generated for a payroll run and sent to employees by email.
Can I use the payroll for staff in another country?
The PAYE calculation follows Malawian rules. For staff taxed in another country, talk to us before relying on the payroll tax figures.
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