- Quotations that convert to invoices
- Customer records with full history
- Payments against cash, bank and mobile money accounts
- Credit notes and debit notes
- Receivables ageing
- Invoices post to your books automatically
From quotation to paid invoice
Build a quotation line by line with your products, services and tax. When the customer accepts, convert it to an invoice in one step. When the customer pays, record the payment against the invoice and the balance due updates straight away.
Know who owes you
Each customer has a record with contact details and every quotation, invoice and payment. The receivables ageing report shows how long each balance has been outstanding so you can follow up the oldest debts first.
Corrections done properly
Use a credit note when you need to reduce what a customer owes, for example for returned goods or an overcharge, and a debit note when you need to charge more. Invoices are voided or credited rather than deleted, so your records stay complete.
Payments the way Malawi pays
Set up payment accounts for cash, each bank account and mobile money wallets such as Airtel Money and TNM Mpamba. Payments recorded against invoices land in the right account, which makes month-end bank reconciliation much faster.
MRA EIS for invoices
Businesses that must issue fiscal invoices can use the InsightBooks MRA EIS module. Read how it works on the MRA EIS page and talk to us about availability for your business.
Frequently asked questions
Can I convert a quotation into an invoice?
Yes. An accepted quotation converts to an invoice in one step with the same lines, so nothing has to be typed again.
Can customers pay by mobile money?
Yes. You can set up mobile money payment accounts such as Airtel Money and TNM Mpamba and record invoice payments against them.
How do I correct an invoice that was already issued?
Issue a credit note to reduce the amount or a debit note to increase it. The original invoice stays on record.
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