Features
Accounting, POS, inventory and payroll in one system
InsightBooks brings the daily work of a Malawian business into one place and keeps proper books in the background.
Accounting Software for Malawi Businesses
Double-entry accounting in MWK with chart of accounts, journals, trial balance, profit and loss, balance sheet, cash flow, period locks and multi-branch reporting.
Read moreInvoicing and Quotation Software in Malawi
Create quotations, convert them to invoices, record customer payments, issue credit and debit notes and track what customers owe. Built for businesses in Malawi.
Read morePOS Software for Shops in Malawi
Point of sale for Malawian shops: fast checkout, cash and mobile money, receipts, automatic till open and close and a daily sales report emailed at 19:00.
Read moreInventory and Stock Management Software
Track stock across shops and warehouses with FIFO costing, barcodes, transfers, supply requests, low stock and expiry alerts and stock variance checks.
Read morePayroll Software with Malawi PAYE and Pension
Run monthly payroll with Malawi PAYE bands, pension (NPS) contributions, benefits, deductions, payslips and approvals, then post salaries straight to your books.
Read moreMRA EIS Electronic Invoicing Integration
How InsightBooks connects sales to the Malawi Revenue Authority Electronic Invoicing System (EIS): terminal activation, invoice submission, QR validation and offline signing.
Read moreBank Reconciliation Software for Malawi Banks
Import bank statements (CSV, Excel, OFX and Standard Bank, NBS and NBM e-statements), match them to your books and finish only when the difference is zero.
Read moreAndroid App and Offline Windows Desktop App
Use InsightBooks in the browser, on the Android app or on the Windows desktop app that keeps selling when the internet is down and syncs when it is back.
Read more
One system instead of five spreadsheets
Sales, stock, purchases, expenses and payroll all post to the same double-entry ledger, so your reports agree with each other and nothing is typed twice. Roles and permissions decide what each user can see, and branches let you run several shops or offices under one business.
In English and Chichewa
Each user can switch the InsightBooks interface between English and Chichewa in their language settings, which helps staff who are more comfortable in Chichewa.
Also included
Expense tracking, supplier management and purchase orders, assets and liabilities, budgets and forecasts, document storage, rentals, an AI assistant for questions about using the system and a dashboard for owners.
Outside Malawi
InsightBooks is built for Malawi. Businesses in Zambia, Mozambique, Tanzania, Zimbabwe and South Africa can use bookkeeping, invoicing, POS and stock, with currencies such as USD and ZAR available, but PAYE and MRA EIS follow Malawian rules.
Ready to simplify your finances?
Start a 2-day free trial or talk to our team in Malawi on WhatsApp for a demo.